Information for Hosts

The export control must be carried out for all non-EU nationals. If individuals have been living in an EU country for the past five years, it is usually sufficient to provide evidence of this to the Customs Department at the University of Siegen. More information regarding this matter, along with the relevant forms, can be found here.

If the international researcher is not going to be employed by the University of Siegen, it is crucial to confirm that there is funding for the whole duration of their stay. Even in situations where third-party funds will finance the employment, we ask you to ensure that the employment contract's expiry date is not shortly after the start of work. This could not only create considerable uncertainties for the researcher, but may also have implications for their residence status. It is essential to note that it should be determined whether further employment is feasible or not well in advance of the expiry of the contract. This guarantees that there is sufficient time to seek alternative employment if necessary.

For self-funded stays, it is necessary to ensure that individuals have at least € 1,100 available each month (more for stays with family). Sometimes, a blocked account may be necessary. If this is the case, please contact us so that we can work with the Ausländerbehörde [Immigration Office] to confirm the precise amount and requirements.

For the purposes of visa applications, it is often necessary to present an invitation letter from the University of Siegen. The letter should contain the subsequent details:

» Name and date of birth of the guest
» Duration of stay
» Type of funding
» Activity at the university or within the research group
» Note that the guest must arrange insurance coverage independently
→ With an employment contract: liability insurance (if necessary)
→ Without an employment contract: health insurance, lab insurance (where necessary), liability insurance (possibly included in lab insurance)

Please note that an invitation letter should only be issued after clearance by the Customs Department has been given.

In many cases, a Hosting Agreement must also be provided. Please be aware that the Welcome Center will send the completed Hosting Agreements, as well as export control clearance, and potentially proof of funding, to the Chancellor for his signature.

The University of Siegen rents out a limited number of furnished apartments in the Artur-Woll-Haus. Due to high demand, it is recommended to contact the Welcome Center well in advance if you plan to house someone there. Kindly note that these flats are usually only rented to postdocs. The minimum rental period is one month and the maximum rental period is one year.

You will be responsible for workspace arrangements, university accounts, (chip) keys, and academic matters. However, our team is happy to help international researchers apply for a library card.