Kreisgesundheitsamt, Rettungsdienst und Krankenhäuser in Siegen-Wittgenstein haben sich auf ein mögliches Auftreten des Coronavirus vorbereitet. Zentrale Anlaufstelle für Patientinnen und Patienten mit einem Verdacht auf Infizierung mit dem neuen Grippevirus ist das Kreisklinikum in Siegen-Weidenau.
Personnel (Scientific personnel + technical and administrative staff + support staff)
What are the rules for home office?
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The Rector of the University,
Prof. Dr. Holger Burckhart, has the authority to issue
directives for academic staff. The Chancellor of the
University, Ulf Richter, has the authority to issue
directives for technical and administrative staff. For the
duration of the minimal operation, the Rector and
Chancellor hereby stipulate that all activities should be
carried out at home, in home office.
Should this not be possible in individual cases, an informal application stating the reasons must be submitted to the Rector or the Chancellor through the regular official channels - i.e. via the superior - with reasons.
All departments / facilities / institutions are requested to maintain minimum operations. For this purpose, availability by e-mail / telephone during regular working hours must be established. The regular working hours will be credited. The individual recording of hours is not necessary.
The respective departments / facilities / institutions provide information about contact possibilities on their homepage.
To the best of their knowledge, all those involved ensure that the applicable legal standards, in particular those concerning occupational health and data protection. are observed.
- The Rector of the University, Prof. Dr. Holger Burckhart, has the highest authority to issue directives for the academic staff. The Chancellor of the University, Ulf Richter, has the highest authority to issue instructions for technical and administrative staff. For the duration of the minimal operation, the Rector and Chancellor hereby instruct that activities should normally be carried out in the home office.
- For selected institutions there is an exception in the issues instructions to maintain minimal operation:
- Faculty deans should be available on site two days a week,
- examination offices one day a week and
- the Student Service Department one day a week.
The contact and office hours are announced on the homepages of these institutions.
- Individual exceptions should be kept to a minimum. For all other units of the university (e.g. chairs), an informal application must be submitted to the Rector or the Chancellor via the regular official channels - i.e. via the superior - with reasons for the application. This application refers to minimal operations, for example if an experiment has to be continued on site. Applications are to be submitted exclusively electronically.
The state government has issued a legal ordinance with a far-reaching ban on contact for North Rhine-Westphalia effective March 23, 2020, whereby meetings and gatherings in public of more than two persons are prohibited. The university is also a public space, and consequently this ban must be observed. These prohibitions also apply inside the buildings, where, in addition, the rules of the Robert Koch Institute apply, which have to interpreted particularly strict (distance requirements, hygiene).
All units of the university are requested to maintain minimum operation within the framework of the legal ordinance. For this purpose, availability by e-mail / telephone must be established during regular working hours. The regular working hours will be credited. The individual recording of hours is not necessary.
The respective units provide information about contact possibilities on their homepage.
All parties involved shall ensure, to the best of their knowledge, that the applicable legal standards are observed, in particular with regard to occupational health and data protection.
Update 3-23-2020 5 pm
Data protection hotline: +49 (0) 271 / 740-5500
Labour law issues
What technical support is available in the home office?
The ZIMT provides instructions for setting up a VPN access.
The ZIMT website also provides help on how to use the e-learning platform Moodle, Livestream, teaching materials, Classroom Response System and Sciebo. You can find this information here.
Please refer to the information on the mobile work of the Information Security Staff Unit.
How can I set up forwarding calls on my phone or a voice box?
In the current phase of minimal operation many colleagues work in the home office. For this purpose, the university sets up call forwarding of extensions to external numbers - including personal mobile phones and and landlines.
However, the university's telephone system only allows 100 subscribers to make calls simultaneously within call forwarding. For the 101st subscriber the "busy" signal will then be heard. This does not affect internal telephone calls within the university's properties.
We ask you to use mobile phones instead of call forwarding and to make these mobile numbers available to your contacts. This will help to relieve the burden on our telephone system and ensure our ability to communicate.
The University is working hard on increasing the number of possible participants.
The possibility to set up call forwarding also from outside the university can be found under the following link https://cucm.voip.uni-siegen.de/ucmuser/. Here you will find instructions for this (German language).
It is also possible to set up a voice box. Here you will find instructions for this (German language).
What regulations apply in minimum operation for flexitime, holiday applications and sick leave?
For the duration of minimal operation, the flextime accounts (overtime) are frozen on the status of March 17, 2020. Flextime corrections (e.g. doctor's visit) are generally not necessary due to the "freezing", but will be made if necessary, at the latest when regular operation is resumed. Please address these exclusively by e-mail through official channels to Ms Arend-Rasche (firstname.lastname@example.org).
In principle, the
regular weekly working time is taken into account. Please
note that overtime and overtime in the home office cannot
Update 3-27-2020 11 am
Applications for leave for technical and administrative staff will be submitted - as before - with the application available for download online (Formulare). If your superior approves the application for leave, which he or she can do, for example, by forwarding the application digitally or by post with a corresponding note, you can assume that the HR Department will process accordingly. Due to the special circumstances, this may take longer than usual at the moment, we ask for your understanding. The usual returns/approvals will only be sent by post. Please refrain from asking whether the application has actually been received. If your superior does not approve the application, please contact the Human Resources Department.
accordingly with regard to the application for flexitime
days. Please also note here that flextime corrections can
only be made when regular operation is resumed, since the
flextime accounts have been "frozen" for the duration of
minimum operation (see above).
Update 3-27-2020 11 am
If you are unable to work, you must also inform your superior immediately. Please send the certificates of sick leave by post to the HR department, as you have done up to now.
How do I deal with already approved holidays?
Granted holiday permits are valid as agreed; holiday plans and thus the planned recreational holidays are maintained. There are no plans to withdraw holiday permits. Exceptions are only possible (and then only via the superior, who must consult with the university management) if the majority of the annual leave has been applied for in one piece. In this case, it will be examined whether a postponement of a part of the approved leave can be approved.
All of us as employees of the public service have a comprehensive responsibility to show solidarity with many other people in our country who are also affected by unforeseen changes in their personal circumstances. Recreational leave can still be used to relax, even if a planned holiday trip could not take place. It is also not possible to postpone the granted holiday to the period after the Corona crisis, because work processes must be constantly guaranteed throughout the year (avoidance of a "holiday wave").
Particularly in view of the amount of work expected after returning to normal mode, employees are asked to consider applying for part of their rest leave even in the current period.
What applies if a kindergarten or school remains closed in the event of suspected infection and there are no other childcare facilities for children of employees?
Since the child is not ill, the child's sick leave does not apply. Employees may therefore have to take leave of absence in consultation with their superiors, reduce their credited working hours or apply for unpaid leave of absence from the HR department.
What options do employees have if their child falls ill with the coronavirus?
The same rules apply as with any other illness the child. If the child requires supervision and care during the illness, one of the parents must have this certified by a doctor. This certificate is colloquially called a child's sick note. In this case, the health insurance company pays employees a sick pay.
You are entitled to this sickness benefit for ten days per child per year, and for single parents are entitled to 20 days per child. For three or more children, it is a maximum of 25 days per year, and 50 days for single parents. For the duration of this child sickness benefit, employees are entitled to time off work from their employer and may not work. The employer does not owe any remuneration for this period of leave.
What happens in
the case of a temporary release of employees initiated by the
welfare reasons or a temporary closure
of the company by the authorities?
If employees are able and willing to work, but the employer gives them temporary leave and literally sends them home or cannot employ them for reasons that lie within his operational sphere, they retain their right to remuneration.
In order to keep the damage as low as possible in such cases, solutions should be sought together with the employees to enable them to carry out their tasks as far as possible in their home office.
How can I currently reach the Staff Council
The Staff Council for the employees in technology and administration and the Staff Council for scientific and artistic personnel can be reached via e-mail during the phase of minimal operations. Please send a message to one of the following addresses, including a telephone number where you can be reached:
- Staff Council for Scientific and artistic personnel: email@example.com
- Staff Council for the employees in technology and Administration: firstname.lastname@example.org
The Staff Council for the employees in technology and administration wants to reiterate that the processing of particularly urgent measures such as pending termination of limited employment or continued employment are ensured. The originally scheduled elections for the Staff Council on May 13 and 14, 2020 are postponed until regular operations at the University of Siegen can be resumed.
The Staff Council for Academic and Artistic Staff, like large parts of the university, also works in the home office and in virtual committee meetings for security reasons. All functions are thus guaranteed. Advice is provided by email (email@example.com) and on request by phone (+(49) 271 740-3364).
Update 3-31-2020 2 pm
Can I still use
official services at the city of Siegen
(e.g. registration of residence,
issuing a certificate of good conduct or issuing a birth
Services concerning registration (registration of
residence, issue of a birth certificate), but also the
issue of a certificate of good conduct, will continue to be
offered. Please use the offer of the virtual town hall
For a personal visit to the Citizens' Office,
please note the following information on the homepage of
the city of Siegen:
https://www.siegen.de/willkommen/detailansicht-news/news/uebersicht-ueber-schliessungen-und-absagen-update-nur-noch-buergerbuero-siegen-geoeffnet/ (continuously updated).
The City of Siegen has compiled a list of frequently asked questions (FAQ), which also includes all official services such as registering, changing and deregistering your place of residence, issuing or renewing residence permits or even authentications or registration certificates. Please check here, which services are currently available online or by phone:
Update 3-23-2020 10:00 am Uhr