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Informationen zu Symptomen, Hygienemaßnahmen etc.


Kreis Siegen-Wittgenstein


Auswärtiges Amt


Bundesministerium für Gesundheit


Robert Koch-Institut


Bundeszentrale für gesundheitliche Aufklärung


Kreisgesundheitsamt, Rettungsdienst und Krankenhäuser in Siegen-Wittgenstein haben sich auf ein mögliches Auftreten des Coronavirus vorbereitet. Zentrale Anlaufstelle für Patientinnen und Patienten mit einem Verdacht auf Infizierung mit dem neuen Grippevirus ist das Kreisklinikum in Siegen-Weidenau.

 

Personnel (Scientific personnel + technical and administrative staff + support staff)

What regulations apply to working on site and in the home office?

For the period December 17th, 2020 through January 24th, 2021 [Update 01-05-2021 12:00 pm], activities will be performed exclusively in the home office.

For this phase, flexitime will be suspended or flexitime accounts will be "frozen" as of December 16th, 2020. This means that you will not be required to clock in and out during the lockdown period. We assume that you are responsible for keeping track of your daily working hours and will reactivate the flexitime accounts once the lockdown has expired.

Please note that, in principle, overtime cannot be accumulated in the home office.

In order to reduce the number of potential contacts at the workplace to an absolute minimum up to and including December 16th, 2020, the university management appeals to all employees to give priority to taking vacation or reducing any overtime during this period. Provided that there are no urgent official matters to the contrary, (technical) superiors are required to comply with such requests.

If it is not possible or not desired to reduce vacation or overtime, it shall apply for the period up to and including December 16th, 2020, that activities shall be performed in the home office wherever this can be sensibly implemented in consideration of business interests.

(Specialist) superiors will check with the employees assigned to them which activities can be reasonably performed in the home office and which tasks are to be performed in the office.

When determining the proportions of home office and work in presence, the regulation in the existing service agreement on alternating teleworking can be used as a guideline, according to which the proportion of work in the university should generally be at least 50% of the individual weekly working time.

In the case of work in the home office, the net working time worked (working time minus breaks) up to the target working time (7:58 h per day for full-time employees, correspondingly reduced for part-time employees) is credited to the HR department via a correction document or e-mail via the (specialist) supervisor.

When combining home office and work in the office on the same day, the time recording device does not need to be operated. The time is credited to the personnel department via a correction document or e-mail from the (specialist) supervisor to the personnel department, just as with work in the home office. Please note that overtime cannot be accumulated in the home office.

In order to make the work process as efficient as possible, it is advisable to apply for a credit note for a continuous period of time, for example once a week.

What protective measures must be taken for working in presence?

In addition to the general hygiene and infection prevention rules of the University of Siegen (maintaining a minimum distance of 1.5 metres, wearing of mouth-nose covers, see: https://www.uni-siegen.de/corona/allgemein/index.html.en?lang=en#hygiene), the following regulations must be observed:

Working in an individual office with public access

  • The room must be ventilated at least every hour for 5-10 minutes.
  • Especially in the case of more frequent public traffic (e.g. issuing, advisory or paying offices), it is recommended to use sideboards, tables etc. as a barrier. Where this is not possible and where there is no possibility of switching to another room (e.g. meeting room), the installation of a mobile partition wall can be considered as "spit protection".

Working in offices with more than one workplace

The rules for working in an individual office with public access apply accordingly. If it is not possible to maintain the minimum distance in a normal sitting posture (e.g. two desks are directly opposite each other and there is no distance of at least 1.5 m between the heads when the sitting posture is slightly bent forward), the following measures should be checked:

  • Can the desks be pulled further apart without restricting the seating areas to less than a metre?
  • Is it possible to introduce a shift system in which people work alternately in the home office and in the office?
  • Especially for part-time employees: Is there a possibility that the persons work at different times?
  • Can alternative rooms be used (e.g. vacancies due to holidays, illness etc.)?

What regulations are there for risk groups?

First of all, please note the regulations for working on site and in the home office (see question above). In addition, you will find information on protective measures here.

Where can I find templates for creating visitor or participant lists for contact registration and tracking?

What technical support is available in the home office?

The ZIMT provides instructions for setting up a VPN access.

The ZIMT website also provides help on how to use the e-learning platform Moodle, Livestream, teaching materials, Classroom Response System and Sciebo. You can find this information here.

Please refer to the information on the mobile work of the Information Security Staff Unit.

Where can I find templates for notices / posters for the work on site?

The Press, Communication and Marketing Department, in cooperation with Department 5 and Department 1 (Occupational Health and Safety Department), provides posters and posters for the work on site. You can download and print the templates. All templates are in A3 format, please select a smaller format (e.g. A4) in the printer menu.

What regulations are there for committee meetings, official meetings, job interviews and other activities such as laboratory work, work in workshops and on construction sites?

How can I set up forwarding calls on my phone or a voice box?

For home office activities, the university can set up call forwarding of landline numbers to external numbers - including personal mobile phones and external landline numbers.

However, the university's telephone system only allows 100 subscribers to make calls simultaneously within call forwarding. For the 101st subscriber the "busy" signal will then be heard. This does not affect internal telephone calls within the university's properties.

We ask you to use mobile phones instead of call forwarding and to make these mobile numbers available to your contacts. This will help to relieve the burden on our telephone system and ensure our ability to communicate.

The University is working hard on increasing the number of possible participants.

The possibility to set up call forwarding also from outside the university can be found under the following link https://cucm.voip.uni-siegen.de/ucmuser/. Here you will find instructions for this (German language).

It is also possible to set up a voice box. Here you will find instructions for this (German language).

Which regulations apply for flexitime, applications for leave and sick leave?

Applications for leave for technical and administrative staff will be submitted - as before - with the application available for download online (Formulare). If your superior approves the application for leave, which he or she can do, for example, by forwarding the application digitally or by post with a corresponding note, you can assume that the HR Department will process accordingly. Due to the special circumstances, this may take longer than usual at the moment, we ask for your understanding. The usual returns/approvals will only be sent by post. Please refrain from asking whether the application has actually been received. If your superior does not approve the application, please contact the Human Resources Department.

Please proceed accordingly with regard to the application for flexitime days.

If you are unable to work, you must also inform your superior immediately. Please send the certificates of sick leave by post to the HR department, as you have done up to now.

How do I deal with already approved leave of absence?

In general, granted applications for leave remain valid as agreed; holiday plans and thus the planned recreational leave of absence remain. There are no plans to withdraw permits for leave of absence. Exceptions are only possible in cases of hardship (e.g. if the annual leave was applied for en bloc and cannot now be carried out as planned) in agreement with the respective superior as well as the respective supervisor (i.e. in the case of scientific and artistic personnel the Rector, in the case of technical and administrative personnel the Chancellor). In these cases, it will be examined whether a partial postponement of the approved leave can be agreed to, if possible.

All of us, as employees of the public service, have a comprehensive responsibility for solidarity with many other people in our country who are also affected by unforeseen changes in their personal circumstances. Recreational leave can still be used to relax, even if a planned holiday trip cannot not take place. It is also not possible to postpone the granted leave to the period after the Corona crisis, because work processes must be constantly guaranteed throughout the year (avoidance of a simultaneous" wave of holidays").

Particularly in light of the amount of work to be expected after returning to normal operations, employees are asked to consider applying for part of their leave of absence now, especially if working from home is not possible.

What applies if a kindergarten or school remains closed in the event of suspected infection and there are no other childcare facilities for children of employees?

Since the child is not ill, the child's sick leave does not apply. Employees may therefore have to take leave of absence in consultation with their superiors, reduce their credited working hours or apply for unpaid leave of absence from the HR department.

What options do employees have if their child falls ill with the coronavirus?

The same rules apply as with any other illness the child. If the child requires supervision and care during the illness, one of the parents must have this certified by a doctor. This certificate is colloquially called a child's sick note. In this case, the health insurance company pays employees a sick pay.

You are entitled to this sickness benefit for ten days per child per year, and for single parents are entitled to 20 days per child. For three or more children, it is a maximum of 25 days per year, and 50 days for single parents. For the duration of this child sickness benefit, employees are entitled to time off work from their employer and may not work. The employer does not owe any remuneration for this period of leave.

What happens in the case of a temporary release of employees initiated by the employer for
    welfare reasons or a temporary closure of the company by the authorities?

If employees are able and willing to work, but the employer gives them temporary leave and literally sends them home or cannot employ them for reasons that lie within his operational sphere, they retain their right to remuneration.

In order to keep the damage as low as possible in such cases, solutions should be sought together with the employees to enable them to carry out their tasks as far as possible in their home office.

How can I reach the Staff Council

The staff council for technical and administrative staff, as well as the staff council for scientific and artistic staff can again be reached as usual:

Can I still use official services at the city of Siegen
    (e.g. registration of residence, issuing a certificate of good conduct or issuing a birth certificate)?

The City of Siegen has compiled a list of frequently asked questions (FAQ), which also includes all official services such as registering, changing and deregistering your place of residence, issuing or renewing residence permits or even authentications or registration certificates. Please check here, which services are currently available online or by phone:

https://www.siegen.de/willkommen/informationen-zum-coronavirus/haeufig-gestellte-fragen-faq-frequently-asked-questions/