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Travel

What do I have to consider when travelling on business?

The University strongly advises against business trips to risk areas. According to the Robert Koch Institute (as of 31.03.20), these are

  • Egypt
  • France
  • Italy
  • Iran
  • Spain
  • in Austria: Federal State of Tyrol
  • in Switzerland: Kantone Tessin, Waadt and Genf
  • in South Korea: Daegue and Gyeongsangbuk-do Province (North Gyeongsang)
  • in the USA: the States of California, Washington and New York

The University also requests to suspend all business trips until further notice - even if the destinations are not classified as risk areas.

Please adhere to the travel warning of the Federal Foreign Office for all unnecessary tourist trips abroad. You can find them here.

Are visits by international guests possible?

Visits by guests and foreign delegations from risk areas must be cancelled.

How do I behave if I have been in a risk area?

University employees (technical, administrative and scientific staff) who have been in at least one of the risk areas listed by the Robert Koch Institute during the past 14 days for business or private purposes are not allowed to enter the university campus in the two weeks after their return. This is to minimize the risk of infection.

In case of symptoms, a doctor must be contacted immediately (please contact the doctor's practice by telephone beforehand). Even if there are no symptoms of illness, the waiting period of two weeks must be observed. Employees of the university will not be disadvantaged by this. Even if it may not be possible to work from home during this period, the entitlement to full remuneration generally remains.

Students, third parties (e.g. external companies) and guests of the University who have stayed in the risk areas listed by the Robert Koch Institute during the past 14 days for study or private purposes are also requested not to enter the University campus during the two weeks after their return. Teachers are asked to be accommodating towards affected students. Solutions will be found for affected students to avoid disadvantages (e.g. for scheduled examinations).

Further information can be found on the service portal Travel (only available on the Intranet)

Should business trips/excursions to RKI risk areas also be cancelled as a precautionary measure or should
    planning therof not be pursued further, even if they will take place in a few months,
    e.g. from July onwards?

The university leadership strongly advises against business trips, excursions, etc. to risk areas and to particularly affected areas.

Currently, careful consideration, taking into account the risk assessment, is necessary to determine whether a trip should be planned further. The decision on whether or not to continue planning is up to those responsible. All travelers should be fully informed. Particular attention should also be paid to taking out international health insurance, including repatriation if necessary. The possibility of (free) cancellations, with full reimbursement if possible, should be considered as well, because the financial risk for trips or accommodation now booked into the affected area would need to be borne by the travelers. (Other regulations apply, if you have already made commitments before the area was classified as a risk area). In the case of travel cancellation insurance, it would also be necessary to verify whether this would cover engagement in RKI risk areas.

Are travel expenses reimbursed for trips not taken?

For trips that have been or had to be cancelled in connection with coronavirus, for example because the reason for the trip has ceased to exist due to the cancellation of a conference or similar event, the normal rules for reimbursement of expenses for trips not taken apply. You can find them here.