Comenius International Partnership Program for Mobile Researchers

» The grant is issued in the form of a Contractor Agreement. The applicant proposes a fee (max. 2700.- euro / month), which the Senate commission then votes on. Please carefully review the guidelines for this process.
» Please note that payments to persons whose permanent residence is outside Germany must include an additional 19% VAT, above and beyond the fee. Please be sure to include this sum in the application.resident abroad are subject to 19% sales tax in addition to the fee, which must be included in the application.
» Please note that in addition to the application, an approximately one-page assessment of an external, independent examiner must also be obtained that addresses the purpose of the grant (see guidelines).
 

» Onceapproval is granted by the Senate commission, the contractor agreement can then be prepared.
» The following documents are required:
    > Application form (to be filled in by the applicant)
    > Questionnaire 1 (to be filled in by the applicant)
    > Questionnaire 2 (to be filled in by the 'contractor', e.g. mobile researcher)
» The documents must be submitted to Eva Grottschreiber prior to the start of the contract.
» Once the stay is complete, the grant recipient issues an invoice to initiate the payment process. For longer stays, it is possible to submit a partial invoice each month.

Comenius International Partnership Program for International Guests

» Please note that the grant is to be invoiced as a business trip (travel by external parties), and as such falls under the NRW Travel Expense Law (LRKG). For this reason, entertainment costs are not considered reimbursable expenses.
» Other expenses (such as per diem allowances) can be calculated in reasonable amounts as a “fee” (Honorar).
» For each invited guest, a one-off amount of 50 euros can be applied for / spent on a meal invitation; in addition, a further 50 euros can be spent for a maximum of two members of the University of Siegen.
» If necessary, travel expenses can be paid in advance using the university's credit card (provided that cancellation conditions have been clarified). Please contact Mr. Wienkamp.
» (Note: as there is no ‘service’ being provided here, no VAT should be included in the invoice.)

» After approval by the Senate commission, a WBS element (PSP) will be created for the applicant’s cost center and the applicant will be informed of this.
» Invoicing is then handled via the form Antrag auf Vergütung / Honorar Gastvortrag und Reisen von Externen (Application for Remuneration / Honorarium Guest Lecture and Travel of External Persons.)
» Hotel invoices can be issued directly to the university and paid directly via the assigned WBS.
» The costs for a one-off meal invitation can be reimbursed via an request for reimbursement of expenses with the corresponding hospitality details.
» Any funds remaining in the WBS will be returned once the deadline has passed (generally speaking: the end of February of the following year). 
» Please contact the university's Travel Expenses Unit  with questions (Reisekostenstelle).

Comenius International Partnership Program for Outgoing Visits

» Please note that the grant is to be invoiced as a business trip (travel expenses), and as such falls under the NRW Travel Expense Law (LRKG). For this reason, neither entertainment costs nor gifts for guests are eligible for reimbursement.
» The fixed per diems are set in accordance with the Travel Expense Law. ("Landesreisekostengesetz"). Please keep these in mind when calculating your travel expenses.

» After approval by the Senatecommission, a WBS element (PSP) will be created for the applicant’s cost center and the applicant will be informed of this.
» Invoicing is handled using the Travel Expense Reimbursement form (Reisekostenabrechnung).
» Any extra funds remaining in the WBS will be returned once the deadline has passed (generally speaking: the end of February of the following year).
» Please contact the university's Travel Expenses Unit  with questions (Reisekostenstelle).