Global Exchange

Online Application Form

Fill in the online form via our MoveON Outgoing-Portal, select up to three exchange options and upload your documents:

GLOBAL | Global Exchange Step 1

• Enrolment Certificate (Studienbescheinigung)
• List of Achievements (Leistungsübersicht)
• CV in English
• Proof of language proficiency
   Language Test Requirements
   Language Proficiency ES/PT

   APPLICATION DEADLINES
October 15 to November 30, 2023
studies in winter and/or summer 2024/25

April 15 to Mai 31, 2024
studies in summer semester 2025.

Seat Offer

Within six to eight weeks the departmental coordinators review all complete applications and we publish seat offers via our MoveON Outgoing-Portal. Selection criteria are academic purpose and value, academic achievements and language proficiency.

All applications that have been submitted completely and on time will be reviewed and evaluated by the respective departmental coordinator and the project coordinator. The overall evaluation results in a ranking which is used to award exchange spots.

SELECTION CRITERIA

Your academic achievements are weighted at 50%, the purpose of the stay at 30% and your knowledge of the language of instruction and, if applicable, the national language, at 20%.

Scholarships

Participants of the Global Exchange Program are eligible for PROMOS scholarships. These partial scholarships usually include a monthly grant and a travel grant. Grant rates vary by country. Number of scholarships and grant combination are subject to sufficient funds.

AWARDING OF SCHOLARSHIP

If partial scholarships cannot be provided for all Global Exchange participants, partial scholarships will be awarded in accordance with the applicant ranking. 

Application Procedure
The Global Exchange Procedure includes two rounds of applications. First, you apply at the University of Siegen for an exchange spot. If your application is successful, you are nominated by the International Office and apply at the partner university abroad.

IMPORTANT
Use the partner university profiles published in our Info Portal to check the application requirements and deadlines abroad as soon as possible!

Before Exchange Studies

Before the start of your Global Exchange you have to submit the following program documents by completing the form "GLOBAL | Global Exchange: Step 2 Program Documents Before Stay" via our  MoveON Outgoing-Portal:


❶   Acceptance Letter
Once you have accepted your exchange spot, you apply at the partner university abroad. If your application is successful, you receive an Acceptance Letter. The document includes the planned start and end date of your stay. If you receive a PROMOS scholarship we use this duration of study to calculate your grant.

❷   Enrolment Certificate
Only fully enrolled students are eligible to participate in the Global Exchange Program and PROMS Scholarship Program. The Enrolment Certificate confirms your current student status.

❸   Study Agreement
The Study Agreement includes a list of courses and credits you plan to complete abroad (at least 15 ECTS per semester!) and a corresponding list of module elements of your study program in Siegen for future recognition. The document must be signed by you, your academic advisor at the University of Siegen and the contact person at the partner university.
• Study Agreement Template
• Study Agreement Guidelines
• Academic Advisors
• Requirements for Arts and Humanities (I)

IMPORTANT
Changes to a proposed Study Agreement must be documented and approved by all parties within four weeks of the start of your studies abroad. 

❹   Confirmation of Arrival
The Confirmation of Arrival is issued by the partner university and documents the start date as well as the mode of learning (in-person, virtual or blended). The document should be submitted before the start of the exchange. PROMOS scholarship holders are required to complete the entire exchange in-person. 

IMPORTANT
For student exchanges from 2024/25 on the Confirmation of Arrival will be replaced by the Confirmation of Stay 2024/25, which has to be submitted after the stay abroad.

   Scholarship Payment
PROMOS scholarship holders receive the schoalrship agreement, once all required program documents have been submitted via the MoveON Outgoing-Portal. Sign the hard copy by hand and submit the document by post or in person. Once the Scholarship Agreement has been duly signed, you receive your first instalments.  

After Exchange Studies

Within two months after the end of your student exchange you submit the following program documents via our  MoveON Outgoing-Portal :

❶   Confirmation of Departure
The Confirmation of Departure is completed and signed by our partner university on the last day of your stay or later. The document includes the actual start and end date of your exchange studies. PROMOS scholarship holders must submit the Confirmation of Departure by E-Mail by October 31!

IMPORTANT
For student exchange from 2024/25 on, the Confirmation of Departure will be replaced by the Confirmation of Stay 2024/25.

❷   Transcript of Records
After your exchange studies you receive a Transcript of Records from the partner university. The document includes all credits and grades completed abroad (at least 15 ECTS per semester!).

❸   Experience Report
An experience report should be one to two pages long and include information on the preparation of your stay as well as campus life and studies at the partner university. The signed Experience Report Cover Sheet must be added to the report.
• Experience Report Cover Sheet
• Experience Report Guidelines