Urgent information on salary payments for employees with private health and long-term care insurance and civil servants

It is possible that too much income tax is being paid. This is due to technical problems. Any incorrect payments will be corrected and offset by back payments.

In detail:

As of 01.01.2026, private health and long-term care insurance companies are required by law to electronically transmit the contributions to the corresponding insurance policies to the Federal Central Tax Office (BZSt) every year. The transmission takes place in November for the following year, for the first time in November 2025 for the year 2026. The BZSt encountered technical problems when retrieving this data, meaning that the transmissions could not take place. This may have an impact on payroll accounting.

Briefly the most important questions:

What has happened?

Due to the failure to transmit the contributions for private health and long-term care insurance electronically, it is not possible to calculate the actual insurance contributions paid. The contributions are not taken into account in the wage tax deduction procedure. Employees therefore pay more income tax, which results in a lower net salary. As the minimum pension lump sum is also eliminated at the same time, this cannot be taken into account in the calculation either.

Do employees have to take action?

No. As soon as the data is transmitted correctly, a recalculation will be made with the next monthly payroll.

Who is affected?

Employees with private health and long-term care insurance and civil servants.