Derecognition or transfer of assets

Transfers

For changes of location and account assignment, the form "Transfer of fixed assets" must be completed accordingly. If an asset that previously ran on a third-party funded project, for example, is to be transferred to the master cost center because the project is being terminated, this must be entered accordingly in the change request and the date from which the transfer is to take place. Depreciation is then transferred to the new account assignment from this point in time.

Write-offs

An asset retirement is the reduction of fixed assets and is carried out in accounting terms by posting an asset retirement or a partial retirement.

Items that are no longer usable, too old, defective or repair is no longer possible or economically viable are removed from fixed assets at a certain point in time.

Please note: Laptops and computers that are to be scrapped must be formatted beforehand by ZIMT for licensing reasons.

In the event of theft, all necessary documents such as a police report, logs, explanations, etc. must be attached to the inventory change form. After processing, the asset will be booked out accordingly.

Dispensability / transfer to another cost center/organizational unit without payment

Items that are still in working order but are no longer required for the performance of tasks in the respective university institution/organizational unit or are no longer usable according to the state of the art (as they are obsolete) can be passed on within the university free of charge. For this purpose, the inventory change form must be completed and the university institution/organizational unit to which the item was transferred must be indicated.

Sale

University assets can only be sold if there is no further use for the asset in question within the organizational unit.

The respective inventory managers will inquire about this before the sale by means of an informal letter within their organizational unit. If there is no further interest in the item, the item can be sold.

A sale to private individuals is generally not possible for liability and warranty reasons. This applies without restriction to IT and technical

equipment.

Asset Accounting determines the residual book value of the asset to be sold and uses this value to determine a sales value from which any sales proceeds can be generated. If the market value exceeds the residual carrying amount, the latter must be recognized.

If the value is less than EUR 10,000, the purchaser can be identified himself on the basis of a limit defined as significant. If the value exceeds EUR 10,000, at least three offers must be obtained or the goods must be sold on the Internet via the auction platform of the Federal Customs Administration (www.zoll-auktion).

A copy of the documents must be sent to the purchaser, as well as confirmation that there is no longer any use within the Schools, on the basis of which the invoice is then issued by the accounts receivable department. The additional revenue - but also the reduced revenue - is credited to the account assignment from which the original purchase was paid.

Please note: Laptops and computers that are to be sold must first be

formatted by the ZIMT for licensing reasons.

Important information:

The person responsible fills in the inventory change form, taking into account the different types of disposal, and attaches any relevant documents. Care must be taken to ensure that the item is sent to its final destination (scrapping, transfer to a third party, etc.).