Support Staff and HK-LifeCycle

At the University of Siegen, we distinguish between two groups of student assistants:

• Student Assistants (SHK): Students who have not yet earned their first professional degree (bachelor’s).
• Research Assistants with a Bachelor’s Degree (WHB): Students who have already earned a bachelor’s degree.
• Core requirements: Applicants must be enrolled at a German university. The total duration of employment (SHK + WHB) is limited to a maximum of six years.

Positions for SHK and WHB are generally advertised. A notice posted on the bulletin board may also serve as an advertisement. If the job posting is to appear on the university’s job portal, please send the corresponding template to your contact person on the research assistant team in Department 4.3.
If a job posting is issued, a structured selection process must then be conducted. If the applications received include those from students with severe disabilities, these applicants—provided they are not obviously unsuitable—must be included in the further selection process if they are otherwise qualified. The Disabled Persons Representative must be consulted in these cases.

The workflow supports the following actions directly within the system:

• New Hiring / Re-hiring: For individuals who are to be hired for the first time or rehired after a break in employment. The HK-LifeCycle enables the inclusion of the part-time employee in the process (provided they are enrolled at the University of Siegen). 
• Continued Employment: Seamless extension of an existing contract.
• Change in working hours: Adjustment of the contractually agreed weekly hours in the current contract.
• Change in Funding: Change in the funding source, which can also be applied retroactively.
• Termination: The termination of a contract is initiated by the Human Resources Department (e.g., in the event of withdrawal from the university or termination by mutual agreement). For this, we require written notification via email confirming the decision by the supervisor. Planned withdrawals from the university must be reported well in advance.

• Combinations of changes to working hours and continued employment can be included in a single application. 

  SAP Fiori Login

To ensure timely processing and payroll, please note the following:

• Lead time: Applications must be submitted at least four weeks before the start of employment.
• Contract Term: Contracts should generally have a minimum term of 12 months. Exceptions are possible with a compelling justification that is consistent across all fixed-term contracts and is reviewed by the Human Resources Department.
• Working Hours: These must be between 4 and 19 hours per week.
• Compensation: The flat-rate compensation is paid monthly. For SHK, this will be €15.20 per hour starting in April 2026, and for WHB, €16.90 per hour. Starting in April 2027, the rate will be €15.90 per hour for SHK and €17.60 per hour for WHB.

Depending on the program, the following documents must be uploaded with the application:

• Current certificate of enrollment (required at the start of each semester).
• Bachelor’s degree certificate (for first-time employment as a WHB).
• Residence permit, including supplementary sheet (for individuals who are citizens of a non-EU country)
• LBV hiring documents (for new hires and rehires)

• Attachment 1 and Attachment 2 are required documents

  anlage1_lbv_persoenliche_angaben.pdf
  anlage1_lbv_persoenliche_angaben_en.pdf
  anlage2_lbv_statuserklaerung.pdf
  anlage2_lbv_statuserklaerung_en.pdf
  anlage3_lbv_einverstaendniserklaehrung_pauschalsteuer.pdf
  anlage3_lbv_einverstaendniserklaehrung_pauschalsteuer_en.pdf
  anlage4_lbv_befreiung_rv_pflicht.pdf

• Communication: Questions or rejections are handled directly via the comment field in the app.
• Employment Contract: The contract is prepared by the Human Resources Department and must be signed and on file before the employee starts work.
• VPN Access
  If the student assistant cannot open the link for Fiori, they are usually not connected to the University of Siegen’s VPN network. If you have questions about VPN access, please contact support@zimt.uni-siegen.de.
  Only enrolled students at the University of Siegen are granted VPN access. If the student assistant is not enrolled, eitherguest VPN access(ZIMT) or joint data registration with the department is required.
• Access Issues (Forgotten Password, Account Locked)
  The person who submitted the request can reactivate access on their own. This can be done in the “Tasks and Decisions” section under “Waiting for HK ” by selecting “Resend via Email.”
• No field labels visible
  If no field labels are displayed, the English version has been selected. The research assistant must log out and then use the German version.

• Application cannot be submitted

  The error preventing the application from being submitted is always highlighted in red. An error message will also appear in the lower-left corner with an explanation.

These issues are resolved directly between the research assistant, the department, and the Human Resources Office (see Research Assistant Handbook):

• Changes to personal information (address, bank account information)

• Illness, maternity leave, parental leave
• Accidents

• Vacation
• Reporting a Secondary Job

• Secondment

• Format: Digital workflow via SAP Fiori
• Responsibility: Department 4.3 – Academic Staff, Support Staff, Adjunct Faculty
• Contact for technical questions: Email the Support Staff Team 

• Questions for the State Office for Salaries and Benefits (LBV): For all matters regarding payments, taxes, pay grades, social insurance, etc., you can contact the State Office for Salaries and Benefits (LBV) directly using the contact form. 

  Contact form: https://www.finanzverwaltung.nrw.de/lbv-kontaktformular 

• Time sheets: Submit to hilfskraftstunden@uni-siegen.de

  arbeitszeitdokumentation_milog.xlsx
  arbeitszeitdokumentation_ausfuellhilfe.pdf
  arbeitszeitdokumentation_faq_hilfskraefte.pdf
• Cost Calculation: Personnel costs can be calculated at https://uni-siegen.kalkoed.de[DP2] 

• Volunteer Guidelines & Volunteer Handbook:

  hilfskraftrichtlinie.pdf
  hilfskraft-handbuch.pdf