In principle, business travelers are free to choose their means of transport. The travel expenses office checks eligibility for reimbursement as part of the travel expense report. Please refer to the information under means of travel.

Yes, a deduction can be applied for with the business trip application. Please attach all relevant receipts (e.g. booking confirmations, screenshots, conference invoices) and also send the merged PDF file to reiseabrechnung@uni-siegen.de

Please apply for your deduction in good time to ensure timely processing.

It is possible to bring additional persons (e.g. partner).

Please note that, in accordance with the administrative regulations of the NRW State Travel Expenses Act, the room price will be divided according to the number of persons, unless the invoice clearly shows that no additional costs have been incurred due to the additional persons. Reimbursement of the price difference between single and double rooms is not possible!

All other receipts (flight, train, etc.) must also clearly show how high the costs are for the person entitled to reimbursement. Otherwise no reimbursement can be made.

Subsidization of travel costs for the necessary transportation of child(ren) and an accompanying person on business trips

As a family-friendly university, the University of Siegen supports the transportation of children and, if necessary, an accompanying person if they cannot be cared for at home. Please contact the Family Service Office.

Services that have already been booked must be canceled immediately upon notification.
If this results in cancellation costs, a cancellation invoice from the service provider must be requested. Any costs incurred and to be reimbursed will be entered in the regular travel expense report.
Please enter the reason for canceling the business trip in the comments/explanation field.

Please do not transfer back any deductions before you have received a corresponding notification from the travel expenses office.
As soon as the "trip" has been settled, you will receive the usual email with a PDF attachment. This contains the bank details and the reference for the repayment.
If no advance payments have been made and no costs to be reimbursed have been incurred, no settlement is necessary.

Yes, it is possible to combine business trips and private stays.

Please make sure that you enclose appropriate evidence (e.g. screenshots) of the time of booking with the travel expense report.

It is not possible to submit an expense report without such proof and no reimbursement can be made.

According to the NRW State Travel Expenses Act, reimbursement is limited to the actual costs incurred.

Example

You are planning a business trip for a scientific conference in Spain (15.06. - 20.06.) and would like to stay in Spain privately afterwards (21.06. - 28.06.).

The flight and hotel will be booked on 01.05.

The travel expense report following the trip must be enclosed:

• Hotel invoice without private stay(the invoice must clearly show the price per night - clear distinction between 15.06 - 20.06 and 21.06 - 28.06)
• Flight invoice(s) (outbound flight 15.06., return flight 28.06.)
• Screenshot/proof of the fictitious costs of the return flight after the end of the business trip without a private stay on 20.06.
  This proof/comparison must be provided at the time of booking on 01.05., otherwise the costs are not comparable

If the invoice is not accompanied by a screenshot or proof of the price at the time of booking (in this example from 01.05.), only the outbound flight will be reimbursed. The costs of the return flight must then be borne privately in any case.

The current daily allowance rates (domestic) can be found under § 6 of the NRW State Travel Expenses Act.

For business trips abroad, in deviation from Section 6 (1), daily allowances are paid in the amount specified in columns 2 to 4 of Annex 4 to the General Administrative Provisions
to the State Travel Expenses Act, as amended. For the day of arrival and departure, if the business traveler spends the night away from home on this, a subsequent or previous day, the daily allowance abroad shall be calculated from column 3 of the Annex referred to in sentence 1, irrespective of the period of absence.

Business travelers are free to choose the booking portal.

In AccorHotels worldwide, an additional discount of up to 12% on the best available daily rate including breakfast at the time of booking applies without booking conditions.

To the booking portal

Customer number: SCP447384
Contract number: 1740176