The contact persons for course evaluations are the QM coordinators or study coordinators of the Schools/institutions and Department 2.1.

Who is the QM coordinator or study coordinator of my Schools?

Faculty I: Margarethe Heidbrink and Dr. Mathias Scheicher(evaluation@phil.uni-siegen.de)

Schools II: Anke Fröhlich(froehlich@bak.uni-siegen.de)

Schools III: Marco Durissini(marco.durissini@uni-siegen.de)

Schools IV: Maira Jungbluth(qm@nt.uni-siegen.de)

Language Center: Ewa Darmstätter(ewa.darmstätter@spz.uni-siegen.de)

Who is the contact person in Department 2.1?

Dr. Jacqueline Klesse

If you have any questions, please contact evasys@zv.uni-siegen.de.

a) the paper-based procedure

b) the online-based method

We offer two options for online-based surveys:

TAN-based surveys or lottery-based surveys.

In principle, the Schools/institutions decide which evaluation procedures are to be used for the courses offered by their faculty/institution.

However, since winter semester 2025/2026, all Schools/institutions have uniformly switched to the online-based procedure.

Can different methods be combined in a survey?

No, for technical reasons only one method can be used in a survey.

The e-mail addresses of the students admitted to the course are imported from unisono into the EvaSys system. When the surveys are created, personalized TANS (access codes) are automatically generated and sent to the students by e-mail at the start of the survey. At the same time, the teacher is automatically informed about the start of the survey via EvaSys by e-mail. With this procedure, one-time participation in the survey is guaranteed.

With the TAN-based procedure, can students still take part in the survey if they were only subsequently admitted via unisono and the survey has already started?

No. The participant data will be withdrawn from unisono at the beginning of the semester and before the start of the evaluation period and imported into EvaSys. As soon as the survey has been created, late registrations made in unisono will no longer be taken into account.

In this procedure, the surveys for the respective course evaluation are assigned a lottery ticket in EvaSys. This means that all participants use a generally valid access code for the survey. The access code (as a generated link and possibly also as a QR code) is made available to the respective teacher. The teacher can provide the link/QR code directly in the course or send it to the students by email or similar. This procedure cannot prevent a participant from taking part in the survey more than once.

The content structure of the questionnaires is the responsibility of the individual Schools/institutions. Department 2.1 provides support in the construction of questionnaires on request. We work with standardized questionnaire variants that make it possible to compare courses. It is therefore not possible to individualize questionnaires. If you have any suggestions for adapting questionnaires, please get in touch with the contact person at your Schools/institution.

Are the questionnaires available in English?

Not all questionnaires are available in English. The Schools/institutions are responsible for the content and decide whether the questionnaires are also made available in English. Please speak to the contact person at your Schools/institution if you would like a survey in English.

How and when can questionnaires be adapted?

Changes and innovations to the questionnaires are made by Department 2.1 at the suggestion of the Schools/institution. Schools/institutions submit their proposals at least four weeks before the start of the evaluation phase and discuss them in advance, for example in a committee responsible for evaluations.

When do the course evaluations take place?

Who determines the respective survey period?

The Schools/institutions determine exactly when the course evaluations start and end. They inform Department 2.1 and the teaching staff about the evaluation period. The survey period should be chosen so that the teaching staff can discuss the results of the survey with the students in the same semester.

The survey period is unsuitable for the teacher.

Is subsequent adjustment possible?

All course evaluations should take place during the survey period. If courses take place later (e.g. during the semester break), there may be exceptions. In this case, please get in touch with the contact person at your Schools/institution. Please note that the Schools/institutions sometimes have deadlines for re-registration for changes. The Schools/institution will then inform Department 2.1 of the exact survey period.

Mode: Processing of a template by the Schools.

The course (LV) and occupancy data in unisono are decisive for the preparation of the course evaluations. The course data, including the data of the teaching staff, is exported from unisono at the beginning of the respective semester and made available to the contact persons of the Schools/institutions as an Excel file in a template (basic data) for processing. The Schools/institutions inform Department 2.1 of the date from which the course (LV) and occupancy data should be exported from unisono. The template is edited by the contact persons so that it contains all relevant information for carrying out the course evaluation.

The following must be observed:

1. All column labels are adopted and the order of the columns (including hidden columns) is retained
2. The course identifier must not be changed
3. All courses that are not to be evaluated are removed, including all courses with fewer than 5 participants
4. Missing information (contact details of the teacher, field of study, etc.) will be added
5. Comments are only made in the "Comments" column provided for this purpose
6. The questionnaire to be used in each case is indicated (with the corresponding abbreviation)
7. In the case of paper-based surveys in particular, the number of participants in the respective course must be checked and adjusted if necessary.

The file is usually sent back to Department 2 at least 2 weeks before the start of the course evaluations, stating the evaluation period. Teachers must have admitted students to their courses by this time. Otherwise, the invitations to the course evaluations cannot be sent by e-mail, or the number of questionnaires to be printed is incorrect.

Who decides which courses are evaluated?

The Schools/institutions determine which courses are evaluated according to internal criteria. Department 2.1 receives a list of the courses to be evaluated from the Schools/institutions. If necessary, please ask your Schools which criteria are used for selection.

How many courses are evaluated?

A maximum of 4 courses per lecturer can be evaluated in one semester.

Can I have my course evaluated more than once within a semester?

No, a uniform survey period is set by the Schools/institutions for course evaluations, during which the individual courses are evaluated once.

What should I bear in mind if two lecturers teach a course?

This information is communicated to Department 2.1 in the template. A corresponding note is made in the "Comments" column, stating the name of the other lecturer and their e-mail address.

What should be noted if a course is held in several groups and groups are to be evaluated together?

This information is communicated to Department 2.1 in the template. Groups that are to be evaluated together are marked accordingly in the "Comments" column. It may be possible to merge groups after the end of the survey period. In this case, please contact Department 2.1, with the contact persons from the Schools/institutions in cc:.

Procedure for paper-based surveys:

If paper-based surveys are still offered, Department 2.1 will place the corresponding print orders. The paper questionnaires are sent by the printer to the Schools/institutions by internal mail and given to the teaching staff from there. Please allow one week for printing (after the print job has been created). The paper questionnaires are distributed by the teaching staff during the course and completed by the students. The completed questionnaires are collected unseen by a student and placed with the cover sheet in the envelope addressed to the EvaSys team. The envelope is sealed and taken to the post office/gatekeeper's lodge.

Important:

Without the cover sheet (evaluation form), the survey cannot be scanned and assigned. Only original and up-to-date questionnaires can be processed. Specially copied questionnaires or questionnaires from previous surveys CANNOT be processed.

Please note that paper-based surveys will no longer be offered from winter semester 2025/2026. If you are unsure, please contact your Schools/institution.

Procedure for online-based surveys:

If TAN-based procedures are used and all students are admitted to the course via unisono, students will receive an invitation to the survey at the start of the survey period. At the same time, the teacher is automatically informed of the start of the survey via EvaSys by e-mail. If the Schools/institution has opted for a lottery-based procedure, the teaching staff will receive a link to the survey via EvaSys or a link/QR code via the Schools/institution, which they will pass on to the students. If necessary, please ask your Schools/institution how to proceed.

Why can an event only be evaluated if there are 5 or more participants?

The evaluation regulations of the University of Siegen stipulate that surveys may only be evaluated if there are 5 or more participants. You can find more information here.

How can the response rate of a survey be increased?

Experience has shown that the response rate increases when students are asked (several times) by the teacher to participate and the teacher emphasizes their genuine interest in the students' impressions. It can be helpful to announce in advance that the results of the evaluation will be discussed together. The timing of course evaluations can also have an influence on participation in the survey. For this reason, the middle of the lecture period is an ideal time for high response rates.

Note:

Ideally, the teacher should allow time for the questionnaire to be completed during the course in order to increase the response rate. Depending on the type of questionnaire, it will take a maximum of 10 minutes to complete. For paper-based surveys, please allow a further 5 minutes for collection.

If the minimum response rate (of five questionnaires) has been reached, the teacher will receive an automated pdf report by email and the link to the HTML report after the end of the evaluation period in the case of online-based surveys. In the case of paper-based surveys, the questionnaires must first be scanned in by Department 2.1. The teacher then receives an automated pdf report by e-mail. If the minimum response rate has not been reached, the teacher will receive a corresponding notification via EvaSys. If you have not received a report/notification after the end of the evaluation period of your Schools/institution, please contact evasys@zv.uni-siegen.de.

Please register at evasys@zv.uni-siegen.de
or get in touch with the contact person at your Schools/institution.