Excursions
University events outside the university
Definition and scope of application
Excursions are university events outside the university,
- in which students must have participated as a course in accordance with the provisions of examination regulations or
- which are a necessary component of a course in a specific subject with regard to the transfer of knowledge or
- which are to be regarded as an urgently desired extension and consolidation of a course.
Relevant processes, forms and information
- Accounting for excursions
- Excursion guidelines
- Information sheet on the handling of excursions
- Current travel warnings
Billing of excursions
for coordinators of an excursion
Before the excursion
The excursion application is sent to the travel expenses office via the dean's office or department, together with a (possibly provisional) list of participants. By signing the application for approval, the student agrees to the excursion. Approval of the excursion is granted by the Department 1.2 Finance - Travel Expenses Office. In particular, approval is a prerequisite for insurance cover under statutory accident insurance.
During the excursion
Collect all accounting documents (vouchers and receipts).
After the excursion
Send the original excursion statement to the travel expenses office Dec. 1.2, enclosing a final
list of participants, the program schedule and the original receipts for the reimbursable costs incurred during the excursion (see below).
After settlement
The excursion coordinator will be reimbursed for the costs. All documents are archived as an attachment to the SAP document in Fiori.
FAQ
Frequently asked questions about excursions
The statement of account is sent in full on paper to Dec. 1.2 - Travel Expenses Office and contains the following documents:
- Approved application form for the excursion
- Final list of participants
- Travel expense report for the excursion coordinator
- Travel expense report of the accompanying persons
- Overview of expenses
- Statements of reimbursable expenses for students, if applicable, so that these can be transferred
All payments by excursion participants will be made to the University of Siegen's Sparkasse account and allocated to the corresponding WBS element.
IBAN: DE74 4605 0001 0001 4017 77
BIC/Swift: WELADED1SIE
Reference: "Excursion XX, "Trip number", PSP element and participant name".
It is not permitted to accept payments from students to accounts outside the University of Siegen
. The "trip number" can be found on the authorization of the excursion.
Individual invoices due in advance for the excursion from €500 (e.g. entrance fees, accommodation, etc.) can be paid in advance. Please send the invoice to pdfRechnung@uni-siegen.de
and note the respective excursion number in the body of the e-mail. Please note: Invoices can only be paid after approval has been granted, stating the relevant excursion number.
Deposits and remaining payments will be recorded in the system immediately after receipt of the invoice and automatically instructed on the specified date.
A final invoice is mandatory after the end of the excursion. Regardless of whether or not further costs were incurred during the excursion.
All persons, with the exception of guest students who are excursion participants in accordance with the excursion guidelines, are insured on the basis of approval by the Unfallkasse Nordrhein-Westfalen.
The insurance cover also includes travel to the location of the excursion event.
If the excursion is carried out by a collective bus/journey from the University of Siegen, the insurance cover begins at this point. If the participants start the journey from their home, the insurance cover begins from there.
Insurance cover is only provided for the course (e.g. factory tour, museum visit, etc.), but not for the leisure program.
The final decision on insurance cover is made by the Unfallkasse Nordrhein-Westfalen.
For more information, see also: https://www.unfallkasse-nrw.de/service/haeufige-fragen/studierende.html.
Your contact persons
or by e-mail to reisekosten@zv.uni-siegen.de
Sandra Schade
Contact
Opening hours