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Transfer of material expenses

The transfer posting of G/L expenses is an administrative process for correcting expenses or income that have been mistakenly posted to projects or cost centers. It also serves to correct the G/L account used.

Der Campus Unteres Schloss aus der Vogelperspektive

Transfers of material expenses compact

1

Fill in the form

Complete the form in full .

Under "Information on transfer posting", please enter the amount, the relevant cost centre or WBS element, the G/L account and the FI document number.
There is no FI document number for internal allocations (internal sales).

A short justification and the factual and arithmetical correctness must also be entered.

The transfer posting cannot be processed without this information.

 

2

Print and send form

The form must be sent in paper form.

  • If WBS elements starting with 3* or 4* are affected, the form must be sent to Department 1 - Division 1.4 Third-party funds
  • For cost centers and all other WBS elements, the form must be sent to Department 1 - Division 1.2 Finance
3

Rebooking is being processed

Once the form has been received and checked, the rebooking will be processed by the relevant team.

You will not receive any separate notification of completion.

Please refrain from sending the form more than once. This will result in double bookings.

If you have any queries, please contact the relevant team first (see "Notes on rebooking").

At a glance

Definition

For transfers of cost centers, WBS elements or G/L accounts, the form "Transfer of G/L expenses" must be completed in full. This form must also be used for internal allocations. The changes made must be entered and justified accordingly

 

Notes on transfers

  • The prerequisite for a smooth transfer posting is a completely completed form.
  • The form must be sent in paper form to Department 1.2, as the document will be forwarded to an external service provider for archiving after the booking. Transmission to the e-mail pdfRechnung@uni-siegen.de
    is not is not permitted, as no booking can be made on this basis.
  • Rebookings are only possible for invoices that have already been paid.
  • Each rebooking must be justified in order to explain the incorrect original booking in a comprehensible manner.
  • For transfers of third-party funds (WBS elements starting with 3 or 4), the approval of the project administration team must be obtained in advance.
  • All other transfers are permitted with the signature of the person responsible for the cost center.
  • If the rebooking concerns travel expenses or excursions, the process must be sent to the responsible contact person in the travel expenses team.
  • Transfers for expenses must be forwarded to the contact persons in Accounts Payable. Transfers for income are to be forwarded to the contact persons in Accounts Receivable.
  • Please refer to the service for information on transfers of fixed assets.
  • For budget transfers, please get in touch with the contact persons in Financial Controlling.
  • Transfers in connection with the tax code (SB) must also be submitted using this form.