Erasmus+ Staff Mobility for Training
Discover new perspectives and expand your skills: The Erasmus Staff Mobility program offers university employees the opportunity to participate in professional development and continuing education programs in other European countries. Build international connections, gain valuable insights into other higher education systems, and bring fresh ideas to your daily work.
Graining new perspectives abroad
The programme is open to all employees of the University of Siegen, from trainees to the Rectorate, provided that:
- the employment has lasted for at least half a year on a part-time or full-time basis,
- the employment continues for at least 4 months after the planned stay,
- the selection of the stay was agreed in advance within the chair.
Please note that language courses abroad are not funded by the Erasmus+ programme. If you are interested in a language course, please take a look at the language courses for administrative staff of the Language Center.
Online Application
The application is completed online via the MoveON Portal and includes the below mentioned supporting documents.
Please note that applications can only be processed if they are received in time 4 weeks before the planned departure.
1. Letter of Motivation
2. short CV
3. written consent of the supervisor
Selection Procedure
Selection criteria includes the learning plan and relevant language skills (B1 or higher). First-time applications are given priority.
The Selection Committee meets within two weeks after the application deadline. Acceptances/rejections are sent out within two weeks after the selection.
Grant rates
The rates are provided per day for stays of 2 to 5 days, plus travel days. The funding period is calculated to the exact day.
Daily grant rates |
|
| 180 € | Group 1: Program Countries with Higher Living Costs Austria, Belgium, Denmark, Finland, France, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden |
| 160 € | Gruppe 2: Program Countries with Medium Living Costs Estonia, Czech Republic, Cyprus, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain |
| 140 € | Group 3: Program Countries with Lower Living Costs Bulgaria, Croatia, Hungary, Lithuania, Poland, Romania, Serbia, North Macedonia, Turkey |
Available top-ups |
|
| Participants with a degree of disability of ≥20 or a chronic illness and participants travelling with their children are eligible to apply for individual support for additional costs, e.g. for help and supervision, special teaching materials, etc. An indepentent detailed application is required. | |
Travel grants for your round-trip travel are tiered based on the distance between the home university and the host institution. The travel distance is calculated using the EU Distance Calculator. For sustainable, eco-friendly travel (by bus, train, carpooling, etc.), the travel grant is slightly higher, and additional travel days may be funded.
TRAVEL DISTANCE |
STANDARD TRAVEL |
GREEN TRAVEL |
||
in km |
Travel grant |
Travel days |
Travel grant |
Travel days |
| 10 to 99 km |
23 € |
1 |
-- € |
2 |
| 100 to 499 km |
180 € |
1 |
210 € |
2 |
| 500 to 1999 km |
275 € |
2 |
320 € |
4 |
| 2.000 to 2.999 km |
360 € |
2 |
410 € |
4 |
| 3.000 to 3.999 km |
530 € |
2 |
610 € |
6 |
| 4.000 to 7.999 km |
820 € |
2 |
-- € |
6 |
| 8.000 km and more |
1.500 € |
2 |
-- € |
6 |
Before the stay
The staff members fill out the application for business trip authorization/notification of business trip digitally. The document no longer needs to be signed in the original. As soon as the staff members have completed the application, they send it by email to their supervisor, who confirms the digital application with a reply email.
The digital application is sent by email to the Erasmus+ Coordination together with the confirmation email from the supervisor.
By signing the Mobility Agreement for Training, the employees confirm that they will complete the described training programme at the host institution.
With his/her signature, the supervisor confirms his/her agreement. With their signature, the host institution confirms that they will carry out the described training programme with the researcher.
The signed document is sent to the International Office by e-mail or by in-house post.
After the stay
The staff members fill out the travel expense claim digitally. The document no longer needs to be signed in the original. Once the staff members have filled out the travel expense report, they send it by email to the Erasmus+ Coordination.
For stays within the framework of the Erasmus programme, no receipts need to be attached.
The Confirmation of Stay must be completed and signed by the host institution on the last day of your stay or later. A scan of the hand-signed document is sufficient.
Notes on disbursement
The duration of the stay is between 2 and 60 days. The grant is calculated on base rates per day.
The grant is disbursed in two instalments:
- The 1st instalment (70%) is disbursed before the start of the stay.
- The 2nd instalment (30%) is disbursed after the end of the stay.
Reimbursement cases and procedure
If the required documents are not submitted or not submitted on time as agreed in the Grant Agreement, the grant must be reimbursed.
If the stay does not begin as agreed in the Grant Agreement or is terminated prematurely, the grant must be reimbursed.
The Department International Student Affairs will send out a notice giving four weeks to reimburse the amount.
If no reimbursement is made, the file is passed on to Division 3: Legal and Academic Affairs, whichwill take appropiate legal action.
Please note that so-called non-cash benefits (“geldwerter Vorteil”) must be taxed individually. Should you have lower expenses within the scope of your staff mobility than the lump sums provide for, you may have to pay taxes on the difference individually.
