Compensation for guest lectures and travel expenses (external)

NEW: Digital Process

As part of the transition away from paper-based processes, the PDF form “Request for Compensation for Guest Lecture/External Travel Expenses” is now available in digital format. Link: BIC Portal

To request the necessary information from external individuals, you can use our cover letters in German and English .

Payment to Guest Lecturers

Guest speakers may be paid a fee (generally up to €500). Payment of a higher fee for valid reasons may only be made in exceptional cases and must be justified separately.

In addition, reimbursement for accommodation and travel expenses may be provided:

1. Accommodation costs

in accordance with the attached receipt
(unless proof of a lodging allowance of 20 euros per night is provided)

2. Travel expense reimbursement

in accordance with the State Travel Expenses Act of North Rhine-Westphalia (Landesreisekostengesetz NRW) in its currently valid version
 

Payment of the guest lecture fee is generally made to the speaker.
Payment is made only after the guest lecture has taken place.
Payments for performances by foreign artists must be processed through the procurement department.

Taxation

Please note that the guest lecture fee is a taxable payment of remuneration that must be reported by the guest lecturer. The University of Siegen is obligated, in accordance with the Reporting Regulation of September 7, 1993 (BGBI I, p. 1554), to submit a report on payments made to the speaker to the respective competent tax office if these exceed €3,000 (including travel and accommodation costs) in a calendar year.

In accordance with §13b of the Austrian Value Added Tax Act (UStG), the University must withhold 19% value-added tax from the fees payable to foreign guest lecturers if the guest lecture was not held as part of a fixed teaching program.