Accounting for business trips
for employees
Before the trip
Have the supervisor approve the business trip with the business trip application by e-mail or notify the dean's office of the business trip. A deduction can also be applied for here if necessary.
During the trip
Collect and scan all accounting documents (vouchers and receipts). Individual receipts up to 25 euros do not need to be attached.
After the trip
Merge business trip authorization, business trip expense report and accounting documents into one PDF document.
Send the complete statement as an attachment to reiseabrechnung@uni-siegen.de
as an attachment.
Important: Only one statement can be processed per e-mail / ticket!
After settlement
You receive an e-mail informing you that the settlement has been completed and you can now destroy the paper documents. All documents are archived as an attachment to the SAP document in Fiori.
At a glance
Definition
A business trip is defined as any business-related appointment outside your regular place of work. Please always check in advance whether a trip is really necessary or whether the matter can be dealt with more cost-effectively - for example via digital communication channels. As a general rule, plan your trips economically and keep them as short as possible. When choosing a means of transport, you should pay particular attention to climate protection as well as costs.
Travel expenses are reimbursed in accordance with the currently valid version of the NRW State Travel Expenses Act (LRKG NRW) and the general administrative regulations of the LRKG NRW.
Application
The business trip is approved with the application for approval by e-mail by the supervisor or notified to the Dean's Office. Further information can be found here.
The business trip approval merely confirms the business necessity of the trip. Travel expenses are settled by the travel expenses office in Department 1.2 in accordance with the applicable provisions of the LRKG NRW.
Accounting
The documents for the travel expense report (business trip authorization, travel expense report, associated (scanned) receipts, etc.) are sent together in one pdf file to the ticket address reiseabrechnung@uni-siegen.de. Please do not send several attachments in one e-mail. Please also do not create a portfolio file.
Only one statement per email can be processed!
General questions about travel expenses can be sent to reisekosten@zv.uni-siegen.de.
Special case: payment on account
The application / business trip approval is sent to reiseabrechnung@uni-siegen.dewith the subject "Application for payment on account" so that it can be recognized directly and processed as a priority.
Forms and notes
Contact persons
Department 1 Division 1.2 - Travel Expenses Team
Manuela Klein
Contact
Opening hours
Sandra Schade
Contact
Opening hours