Financial accounting team

In financial accounting, particularly in general ledger accounting, we prepare the University of Siegen's commercial annual financial statements and support the annual audit by the auditors.

Technical support for the SAP modules FI, PSM, CO and FI-TV (travel expenses) as well as the ARES accounting system (FIORI) is also part of this department.

We also take care of the fulfillment of statutory reporting obligations for the financial sector (e.g. reporting regulations, IT.NRW statistics).

We process all incoming invoices for fixed assets. This includes checking the capitalization requirement, determining the full acquisition and production costs, defining depreciation periods and recording all data in SAP Asset Accounting.

The complete fixed asset inventory is kept in a register and regularly checked as part of the inventory.

As part of the annual financial statements, we determine and post depreciation and prepare the reporting required for the annual financial statements.

We record all of the university's receivables.

This includes the master data management of debtors in SAP, the processing of outgoing invoices via our ARES invoicing system (FIORI) and the posting of all other receivables (e.g. performance notices from the library, requests for funds from third-party donors, receivables from renting and leasing). We also monitor incoming payments for outstanding receivables, handle the dunning process and, if necessary, initiate further measures (enforcement, legal department). We also clarify unassignable incoming payments and carry out revenue transfers.

We process all incoming invoices from suppliers and service providers via the SAP workflow - with the exception of asset invoices (asset accounting) - and maintain all vendor master data. In addition, we are responsible for setting up standing orders such as grant payments and all other disbursements based on payment requests.

We also handle transfer requests.

The Travel Expenses department processes all approval procedures and invoices for business trips and excursions. This includes the review and approval of applications, the payment of advance payments and the processing and reimbursement of travel expense and excursion claims in accordance with the provisions of the NRW State Travel Expenses Act. Other tasks include the payment of relocation allowances and fees for guest lectures, the reimbursement of travel expenses for job interviews and the activation of the rail customer portal.

The Bank Accounting department is responsible for arranging all payments made by the University of Siegen and booking all incoming payments. The tasks include carrying out regular payment runs, creating payment advices and allocating incoming payments to the open items in accounts receivable and accounts payable. Payments that cannot be allocated are identified and clarified in cooperation with the specialist departments.

The paying agent 's tasks include processing cash payments, including issuing checks, if no other payment option is available in exceptional cases. In principle, all payments should be made in cash; cash payments to staff are only made in justified exceptional cases.

The Paying Office manages all of the University's cash collection points and handles their accounting.