Division 1.2 - Finance

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Fees for guest lectures at the University of Siegen: External speakers may be invited to supplement the course offerings and are compensated with a fee (generally up to €500). Accommodation and travel expenses are also reimbursed under certain conditions. Payment is made after the guest lecture has been delivered and in accordance with the applicable guidelines of the North Rhine-Westphalia State Travel Expenses Act.

As a general rule, tasks assigned to the university must be performed by employees of the University of Siegen; this means that entering into a contract for services may not be used to meet staffing needs or to circumvent the establishment of an employment relationship.
Contracts for services and fee-based contracts are intended to meet operational needs; as such, they are generally subject to public procurement law and are therefore awarded in accordance with public procurement regulations.

Asset accounting tasks are performed by the Financial Accounting team in the Finance department.
All asset invoices are recorded in asset accounting. The specific useful lives of the procured assets, which determine the amount of annual depreciation, are determined here. The entire asset inventory is kept in a register from which all relevant information can be taken. The asset inventory is checked as part of the (permanent) inventory.

Authorized persons can use the ARES Fiori app to write outgoing invoices on behalf of the University of Siegen. Examples of applications include economic research projects, conference contributions or the sale of services and products.

For similar payments in larger quantities, such as expense allowances for students or the reimbursement of semester fees, there is no need to fill out individual receipts. The posting can be made conveniently in table form. If required, please contact the SAP key users Sonja Kölsch (-4811) or Andrea Albrecht-Ettler (-5031) to discuss the exact procedure!

If, in exceptional cases, purchases are made on your own account, you can apply for reimbursement of expenses via the BIC system.

The transfer posting of G/L expenses is an administrative process for correcting expenses or income that have been erroneously posted to projects or cost centers. It also serves to correct the G/L account used.